Job Description

Job Description

Job Description

Do you thrive in a dynamic office environment and excel at keeping things organized? Are you an exceptional communicator with strong attention to detail? We’re seeking an experienced  Administrative Assistant to join our team!

Key Responsibilities:

• Handle inbound calls: Answer, screen, and direct phone calls professionally.
• Provide top-notch customer service and liaise with visitors and clients.
• Perform accurate data entry and maintain organized records.
• Manage email correspondence, including drafting memos and formal letters.
• Organize and schedule appointments, including planning meetings and preparing detailed minutes.
• Assist in preparing regular reports and presentations.
• Develop and maintain a filing system to ensure efficient document retrieval.
• Update and enforce office policies and procedures.
• Research vendors, negotiate deals, and manage office supplies orders.
• Maintain and update contact lists and vendor directories.
• Collaborate with senior managers to handle requests and queries through business administrative tasks.

Qualifications:

• Proven experience as an administrative assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication abilities.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Professional demeanor with outstanding customer service skills.

• Minimum of 2 years of experience in an administrative support role.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational and multitasking abilities to handle competing priorities.
• Excellent communication skills, both verbal and written, for email correspondence and phone calls.
• Ability to schedule appointments and coordinate meetings effectively.
• Customer service experience with a detail-oriented approach when assisting visitors.
• Familiarity with basic office equipment and procedures.
• Capable of handling data entry tasks with accuracy and attention to detail.

Job Tags

Work at office,

Similar Jobs