Job Description

Position Summary
A dynamic and growing company is seeking a detail-oriented Administrative Assistant Manager to lead daily office operations and support executive leadership. Ideal candidates will have hands-on experience opening new offices, managing logistics, and overseeing business insurance. This role is key to ensuring smooth operations, compliance, and a professional workplace environment.
Key Responsibilities
Oversee daily office operations to ensure a smooth and efficient workplace
Lead logistics for office openings, relocations, and expansions, including vendor coordination, lease management, and IT/telecom setup
Collaborate with the Vice President on business insurance renewals and serve as a primary contact for brokers and providers
Develop and maintain office policies, procedures, and compliance standards
Partner with executives to support company-wide initiatives and administrative needs
Manage contracts, vendor agreements, and office supply procurement
Oversee office facilities, security access, and space planning
Act as a liaison between departments, vendors, and external partners
Ensure compliance with company policies and legal requirements
Perform other duties as assigned
Qualifications
5+ years of office administration experience, including 2+ years in a senior or lead role
Japanese language proficiency (spoken, read, and written) is required
Proven track record in opening and managing office locations, including logistics and vendor coordination
Strong knowledge of business insurance policies, compliance, and claims handling
Excellent organizational, communication, and problem-solving skills
Proficient in Microsoft Office Suite; experience with office management tools preferred
Ability to handle confidential information with discretion
Strong interpersonal skills and experience working directly with executives
SALARY
USD 70,000-90,000 + Discretionary Bonus
LOCATION
Torrance, CA
WORK HOURS
Mon-Fri, 8:30AM-17:30
Benefits
Health and dental insurance
401(k) Retirement Plan
Paid Vacations
Paid Holidays
#countryUS

Job Tags

Work at office, Relocation,

Similar Jobs

Marksman Security

DIRECTOR OF SECURITY OPERATIONS Job at Marksman Security

OverviewMarksman Security Corporation is now seeking a Director of Security Operations . The Director will oversee security personnel, ensuring the site is properly staffed and officers are trained and motivated. The Director will also work closely with the client contact...

Furniture and Repairs, Inc

Furniture Repair Technician Job at Furniture and Repairs, Inc

...Job Description Job Description Professional furniture repair company with over 10 years of business experience in warranty services is looking for furniture repair technicians to add to the team. We work with all major furniture warranty companies, furniture manufacturers...

Whole Foods Market

Experienced Meat Cutter (Butcher) Job at Whole Foods Market

...regarding the handling, cutting, preparation, display, and selling of meat and poultry. You are expected to serve as coach and mentor to... .... ~ Ability to use tools and equipment, including box cutters, electric pallet jacks, and other heavy machinery. Note...

The Symicor Group

Chief Financial Officer - To $190K - Chicago, IL - Job # 3580B Job at The Symicor Group

...Chief Financial Officer To $190K Chicago, IL Job # 3580B Who We Are The Symicor Group is a boutique talent acquisition firm based in Schaumburg, IL & Rockport, TX. Our nationally unique value proposition centers around providing the very best available banking...

Town of Fort Myers Beach Florida

Museum Manager Job at Town of Fort Myers Beach Florida

...Job Description Job Description Position: Museum Manager Reports to: Community Services Director Emergency Classification: Essential FLSA Classification: Exempt Pay Grade: 110 Are you a creative leader with a passion for arts, culture, and community...

Administrative Assistant Manager Job at JAC Recruitment, Torrance, CA

OUhnbHdEZEFOTTZLMU9nQjE1Qjh4Ri85dVE9PQ==