Job Description
Executive Assistant to the Chief Product Officer Executive Assistant to the Chief Product Officer
2 weeks ago Be among the first 25 applicants
Get AI-powered advice on this job and more exclusive features.
Filevine is forging the future of legal work with cloud-based workflow tools. We have a reputation for intuitive, streamlined technology that helps professionals manage their organization and serve their clients better. We’re also known for our team of extraordinary and passionate professionals who love working together to help organizations thrive. Our success has catapulted Filevine to the forefront of our field—we are ranked as one of the most innovative and fastest-growing technology companies in the country by both Deloitte and Inc.
Our Mission
Filevine is building the seamless intersection between legal and business by creating a world- class platform to help professionals scale.
The Chief Product Officer (CPO) at Filevine is a voting member of the board of directors and is at the center of product strategy, execution, and innovation for a high-growth SaaS company. This project management-oriented Executive Assistant role combines strategic support, cross-functional collaboration, and operational excellence to drive the success of the CPO’s initiatives.
As the CPO’s right-hand, you have a front-row seat to the operations and decision making of the business. You will provide administrative coverage for critical priorities, ensure seamless workflows, and act as the central point of coordination for the product org. This role is ideal for a proactive professional who thrives in dynamic environments, excels at managing multiple workstreams, and has a talent for keeping projects—and people—on track.
Responsibilties - Streamline the CPO’s Priorities: Manage calendars, meetings, and email workflows to focus attention on high-impact initiatives
- Drive Meeting Outcomes: Attend all CPO meetings, document key discussions, and identify actionable next steps. Provide insights, flag gaps, and make recommendations to maintain alignment and momentum
- Orchestrate Projects and Tasks: Maintain exceptional organizational systems for scheduling, task delegation, and follow-up to ensure deliverables are completed on time
- Monitor Communications: Manage the CPO’s inbox, triaging emails, flagging priorities, and enabling swift responses. Use judgment to escalate or defer tasks appropriately
- Collaborate Cross-Functionally: Act as a liaison between the CPO and stakeholders across product, design, engineering, and go-to-market teams. Facilitate smooth communication and alignment on shared goals
- Ensure Execution Excellence: Track key projects, provide status updates, and help identify risks or roadblocks to ensure on-time delivery
- Analyze and Synthesize Data: Occasionally assist with data analysis to inform decision-making, focusing on actionable insights
- Represent the Product Org: Serve as the first point of contact for external interactions with the product team, presenting yourself with professionalism and polish
- Anticipate Needs: Stay one step ahead by predicting the CPO’s requirements and proactively addressing them
Qualifications - Master Organizer: You have exceptional organizational skills and can manage multiple tasks and deadlines without missing a beat. You combine operational expertise with emotional intelligence and a keen sense of ownership
- Strong Decision-Maker: You exercise sound judgment, knowing when to escalate, delegate, or act independently
- Insightful Collaborator: You observe nuances in meetings, offering thoughtful insights or recommendations to enhance outcomes
- Effective Communicator: You convey ideas with clarity and confidence, representing the product org professionally in all interactions
- Proactive Problem Solver: You anticipate challenges, address issues before they arise, and bring order to complex situations
- Detail-Oriented: You thrive on ensuring that no detail is overlooked and that every piece of the puzzle is in place
- Executive Presence: You’re confident and polished, presenting yourself as a capable and trustworthy representative of the product org
Cool Company Benefits: - A dynamic, rapidly growing company, focused on helping organizations thrive
- Medical, Dental, & Vision Insurance (for full-time employees)
- Competitive & Fair Pay
- Maternity & paternity leave (for full-time employees)
- Short & long-term disability
- Opportunity to learn from a dedicated leadership team
- Centrally located open office building in Sugar House (onsite employees)
- Top-of-the-line company swag
Privacy Policy Notice
Filevine will handle your personal information according to what’s outlined in our Privacy Policy.
Seniority level
Seniority level
Not Applicable
Employment type
Employment type
Full-time
Job function
Job function
Administrative Industries
Hospitality, Food and Beverage Services, and Retail
Referrals increase your chances of interviewing at Filevine by 2x
Get notified about new Executive Assistant jobs in Salt Lake City, UT .
Alpine, UT $65,000.00-$70,000.00 3 days ago
Senior People Business Partner Program Manager and Chief of Staff
Manager, Back Office Payments Operations
Salt Lake City Metropolitan Area 1 month ago
Salt Lake City, UT $14.00-$16.00 1 year ago
Lead Academic Program Manager - Undergraduate Healthcare Administration (School of Business) - SLC Office
Salt Lake City Metropolitan Area 5 days ago
Salt Lake City, UT $46,000.00-$62,400.00 1 week ago
Salt Lake City, UT $110,000.00-$130,000.00 9 hours ago
Salt Lake City Metropolitan Area $18.00-$22.00 10 hours ago
Salt Lake City, UT $48,000.00-$50,000.00 1 month ago
NEW BUILD ASSISTED LIVING COMMUNITY - Receptionist
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr
Job Tags
Full time, Temporary work,