Personal Assistant / House Manager, NYC
A sophisticated and accomplished female principal on the Upper West Side is seeking a highly capable Executive Personal Assistant / Household Manager to provide seamless support across her personal, household, and professional life. This hybrid role requires a resourceful, detail-oriented, and proactive individual who thrives in a fast-paced environment, can anticipate needs, and manages logistics with warmth, precision, and discretion.
This is an exciting opportunity for someone with a strong service mindset who enjoys managing both the finer details and the broader picture of a private household and professional calendar. The right candidate will serve as a trusted gatekeeper, right hand, and facilitator of calm, comfort, and efficiency.
Executive Assistant Duties:
• Manage complex scheduling across multiple time zones, including professional meetings, virtual calls, and personal engagements
• Liaise with business contacts, board members, and advisors on the principal’s behalf
• Handle confidential documents, organize files, and assist with special business projects and presentations
• Prepare meeting briefs, talking points, and follow-ups as needed
• Monitor and respond to high-volume email inboxes with tact and efficiency
• Coordinate with professional staff (legal, finance, PR, etc.) and manage deadlines and deliverables
• Book and coordinate business travel (air, ground, hotel, itineraries)
• Track expenses and prepare simple reports or liaise with accountant/bookkeeper as needed
Personal Assistant Duties:
• Handle daily to-do lists and prioritize personal tasks for the principal
• Run errands, handle returns/exchanges, coordinate dry cleaning, pharmacy, etc.
• Maintain wardrobe management, packing/unpacking, seasonal rotation, and returns
• Source and purchase luxury items, gifts, personal care products, and home items
• Book personal appointments: health/wellness, beauty, dining, etc.
• Provide support with social calendar and RSVP/event coordination
• Arrange occasional personal travel and detailed itineraries
• Serve as a discreet liaison for friends, family, and personal service providers
Household Manager Duties:
• Oversee all household operations for a well-appointed Manhattan residence
• Supervise vendors, service staff, contractors, and cleaners to ensure excellence and discretion
• Manage household schedules for deep cleaning, maintenance, seasonal décor, etc.
• Maintain household manuals, contact lists, passwords, and project trackers
• Manage home inventory and order restocks (groceries, supplies, specialty items)
• Oversee home organization systems—closets, kitchen, storage, etc.
• Assist in planning and executing small in-home events or gatherings
• Conduct regular walkthroughs to ensure cleanliness, comfort, and guest readiness
• Coordinate tech support, repairs, home deliveries, and troubleshooting
Ideal Candidate Profile:
• 3+ years of experience in a similar private service role supporting a high-profile or high- net-worth individual
• Prior experience in NYC strongly preferred
• Polished, poised, and highly professional; acts with integrity, maturity, and emotional intelligence
• Tech-savvy: proficiency in Google Suite, Microsoft Office, iCal, Zoom, and various project or calendar apps
• Exceptionally organized and detail-oriented, with excellent time management skills
• Discreet and trustworthy with a high degree of confidentiality
• Able to anticipate needs and solve problems before they arise
• Graceful under pressure and adaptable to changing priorities
• Excellent written and verbal communication skills
• Comfortable managing both high-level strategy and day-to-day minutiae
Compensation: $150k-175k salary + benefits
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